Privacy Policy

Introduction

Welcome to screeno.co ("Service", "we", "us", or "our"). We respect your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and share your information when you use the screeno.co website and platform.

What Information We Collect

We collect the following types of information:

Account Information

• Name, email address, and profile picture provided through Google Sign-In
• Company and role information you provide during onboarding

Job and Candidate Data

• Job descriptions and requirements you create
• Candidate voice recordings submitted through your job postings
• AI-generated analysis, transcriptions, and candidate rankings

Usage Data

• Pages visited, features used, and interactions with the Service
• Device information, browser type, and IP address
• Referral source and marketing campaign data (e.g., UTM parameters)

How We Use Your Information

We use the information we collect to:

• Provide, maintain, and improve the Service
• Process and analyze candidate voice recordings using AI
• Generate candidate rankings and screening insights
• Authenticate your identity and manage your account
• Send you product updates, notifications, and support communications
• Analyze usage patterns to improve our platform
• Comply with legal obligations

Legal Basis for Processing

We process your personal data based on the following legal grounds:

• Contract performance: Processing necessary to provide the Service to you
• Legitimate interest: Improving our Service, analytics, and security
• Consent: Where you have given explicit consent, such as for marketing communications
• Legal obligation: Where processing is required by applicable law

How We Store Your Information

Your data is stored using industry-standard security measures, including encryption in transit and at rest. Access to personal data is restricted to authorized personnel only. We regularly review our security practices to ensure the protection of your information.

Third-Party Service Providers

We use trusted third-party service providers to help us operate the Service. These providers are contractually obligated to protect your data and may only process it on our behalf. Our service providers fall into the following categories:

• Cloud hosting and infrastructure services
• Database and authentication services
• AI and machine learning processing services
• Analytics services

We do not sell your personal data to any third party. A detailed list of our sub-processors is available upon request by contacting us.

International Data Transfers

Your data may be processed in countries outside of the European Economic Area (EEA). Where such transfers occur, we ensure appropriate safeguards are in place, such as standard contractual clauses or equivalent measures, to protect your personal data in accordance with applicable data protection laws.

Cookies and Tracking

We use essential cookies and analytics tools to understand how visitors interact with our website and to improve the user experience. Analytics data is collected in an anonymized or aggregated form where possible. You can control cookie preferences through your browser settings.

Data Retention

We retain your data for as long as necessary to provide the Service and fulfill the purposes described in this policy:

• Account data: Retained while your account is active and for a reasonable period thereafter
• Candidate voice recordings and application data: Retained for up to 90 days after the associated job position is closed, then deleted
• Usage and analytics data: Retained in aggregated or anonymized form

You may request deletion of your data at any time by contacting us.

Your Rights

Under applicable data protection laws, you have the right to:

• Request access to your personal data
• Request correction of inaccurate personal data
• Request deletion of your personal data
• Request restriction of processing of your personal data
• Request portability of your personal data
• Object to processing of your personal data
• Withdraw consent at any time where processing is based on consent
• Lodge a complaint with a supervisory authority

Children's Privacy

The Service is not directed at individuals under the age of 16. We do not knowingly collect personal data from children. If you believe a child has provided us with personal data, please contact us so we can take appropriate action.

Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by posting the updated policy on the Service and updating the "Last updated" date. Your continued use of the Service after such changes constitutes your acceptance of the updated policy.

Contact Us

If you have any questions about this Privacy Policy or want to exercise your rights, please contact us at privacy@screeno.co